Content Admin View
Administrators must log in to the online version of Pickit to manage their DAM system. You can log in using your email/password credentials or Single Sign-On at app.pickit.com.
Once signed in, you will see the Public facing view of the DAM that end users will also have access to. From here, only administrators can see the option in the top left corner to select the Content Administration view.
From this view Content Admins can upload, organize and tag files, create collections, invite users, manage sharing permission, etc.
Media files and documents that admins upload in this view will be available for users both online and in the add-in as long as the admin provides permission for that user to view the content.
This view is where you can upload, organize and tag your image, video, audio files and access integrations with Getty Images and Dropbox. Pickit supports file types .ai, audio, .eps, .psd, .tif, .jpg, .gif, .png, .svg, .mp3 and .mp4. You can upload a batch of 50 files at a time by and there is no limit on individual file size. Click the 'Upload media' button to get started.
Upon uploading files you are given the option to add metadata that is searchable by admins and users with our search feature. Metadata you can populate include keyword tags, description, and filename.
Additionally, you can easily update license management information like copyright, image license type, model release, property release, etc.
Once you have uploaded a few files, you will see an option to create a Collection or Collection Group on the right side of the screen. Our main organization system is a folder or album type environment we call Collections. Typically, images in a collection share a common theme or concept.
Not sure where to start with a collection? A few ideas you might want to use could include "Logos", "Product Shots", and "Graphics".
For Collection Groups you might want to use a more broad term like "Brand Content" which is a common theme for your collections. Under "Brand Content" you could then house the "Logos", "Product Shots" and "Graphics" collections.
When your collection is populated with files and ready to share, there are several permission options. You can decide to share a collection with all users, a select few users, share outside your organization, or not share at all. Learn more about our sharing options below.
For a step-by-step look at how to upload media, connect to our integrations with Getty Images and Dropbox, create collections, , add metadata, manage image licenses, share with users please visit the Pickit Media for Admins Guide.
The organization capabilities for documents are very similar to those for media. We allow admins to both create collections to organize files or upload stand-alone file types. You'll be prompted to upload documents via your file manager.
We support pptx, potx, docx, dotx, pdf, xlsx, and keynote formats. There is no file size limit on documents. End users will be able to access documents both on the web and with the Pickit add-in.
Upon uploading documents you are given the option to add metadata that is searchable by admins and users with our search feature. Metadata you can populate includes keyword tags, description, author, and filename.
Not sure where to start with a collection? A few ideas you might want to use could include "Company Templates", "Product Guides" and "Culture Guides".
When your collection is populated with documents and ready to share, there are several permission options. You can decide to share a collection with all users, a select few users, share outside your organization, or not share at all. Learn more about our sharing options below.
For a step-by-step look at how to create collections, upload documents, add metadata, and share with users please visit the Pickit Documents for Admins Guide.
Guidelines is a feature that allows admins and content managers to distribute a short version of the organization's brand guide inside Pickit for easy end-user access. We provide a structure where you're prompted to upload your own brand guide images. The three categories in the structure are Menu, Section and Page.
For guidance and inspiration, we provide a Samples section demonstrating how the company Contosto uses guidelines to communicate to their employees how to work with their brand fonts, colors, logos, templates, etc.
For a step-by-step look at how to upload and organize your brand guide using the Guidelines feature, please visit the Pickit Guidelines for Admins Guide.
As an administrator, you have access to analytics and actionable insights, making it easy to optimize your image bank and increase your colleagues’ productivity.
In the Searches view, you see a word cloud that utilizes text size and color to display search activity for your DAM to indicate how your content performs against the search words.
In the Top Lists view, you can see your most- and least-used media files, documents and collections, as well as update their metadata.
Lastly is the Image Rights view. First, you'll see the Table Overview section which displays an overview of all images in your image bank and their respective licenses. We’ve also included charts so you can quickly get a status report of all your image licenses and how they’re distributed, as well as easily identify images without any license information.
For a more in-depth look at how to best utilize Insights, please visit our Pickit Insights for Admins Guide.
Now that you have content in your DAM, you can decide who gets access. Please note that only admins determine the sharing permissions and you can change these permissions at any time.
For internal sharing permissions, we provide three different tiers: Don't share, To specific members, and To all members.
Don't share only provides access to admins. You might opt in to use this setting while you are in the process of uploading content and adding metadata. No users will see content set to Don't Share on the web or in the add-in.
To specific members allows you to segment your DAM so that every user can see the most relevant content for them. You can select specific users by email address or use Azure Active Directory Groups to select a group with one click. Only the users selected will see this content on the web and in the add-in.
To all members is as simple as it sounds, it gives access to every user.
We also allow you to share content outside of your organization. Here we have three different options: External users, Allow members to invite external users to this collection and Allow weblink.
External users prompts you to enter an email address for a person you'd like to provide collection access to. They'll receive an email from Pickit with the request to create a password to privately access the secure collection.
Allow members to invite external users to this collection allows all users to follow the steps outlined in the External users section. This can only be activated by admins.
Allow weblink provides a public access weblink, so anyone who sees this link will be able to view the content.
Social Media icons appear as an option when sharing from the add-in. Click an icon to share a collection to Facebook, LinkedIn or Twitter.
We allow Administrators to manage and assign user roles. To see an overview of all users and their Roles for your Pickit account, select Users on the navigation bar on the left side of the Content Administration view. Here you can sort by User, Administrator, Owner or Author. To change a role, click a name and a task bar will appear on the right, click Role and select an option.
User - Can access Pickit in the add-in and on the web to view, download, and insert content they are permitted to access, based on the sharing settings. Please view our Pickit User Guide for more information.
Administrator - A Pickit Admin can upload files, create collections, edit metadata, invite users, style the DAM, and assign roles on the web. We do not limit the number of Admins per account.
Owner - When a Pickit account is created, we need to assign an Owner, which is just the original Admin for the DAM. They have the exact same rights as any other admin.
Contributor– A contributor has a limited ability to contribute assets to specific collections that have been determined by an Admin. Please view our Pickit Contributor Guide for more information.
Although we love our Pickit pink as the theme color for your DAM, we understand that you probably want Pickit to match your brand colors. So under Settings > Styling you can choose the theme color and add a logo. Both the web experience and add-in will now follow the styling you have updated.
Pickit Media is a library of legally compliant, royalty-free images handpicked by a team of professional editors at Pickit.
Legally Cleared™ is a unique licensing model ensuring you can use all photos, icons, and clipart images provided by Pickit for any use case. Our only restriction is that you can't resell the images. Otherwise, use them for your presentations, docs, website, blog, email campaigns, social media, print media, and more.
By the way, upwards of 85% of images online are copyrighted. If you use an image without understanding the terms, you're putting yourself at risk of legal trouble. By using Pickit, you'll never have to worry! So we always recommend leaving Public Images available for your users. However, as an admin, you can disable access if you like.
As an admin, you'll always be able to view and use Pickit Media from the content admin interface, even if you disable access for users. You can even add Pickit Media to your Company Media collections.
For more information about how to work with Pickit Media please visit the Pickit Media For Admins Guide.
Where do Pickit administrators manage their DAM and what can they do?
You'll manage the whole DAM system from the web version of Pickit which you can log into at app.pickit.com. Admins can upload images, upload documents, organize collections, curate and style the DAM, invite users, view analytics, etc.
How do I log in to Pickit online?
You can log in using your email/password credentials or single sign-on at app.pickit.com.
How do I invite users?
If single-sign-on is activated you do not need to manually invite users, they will simply log in by clicking the "Sign in with Microsoft" button.
To manually invite users, log in to the Content Administration view on the web. Navigate to Users and enter the email addresses for the users you'd like to invite. They will receive an email with login instructions.
How do I download the Pickit add-in?
Option 1 - Download Pickit from the Microsoft AppSource online store.
Option 2 - Download Pickit from the Office Store. In PowerPoint or Word, navigate to Insert > Get Add-Ins and select Pickit.
Option 3 – If you have Microsoft 365, your global office administrator can centrally deploy Pickit.
For any additional FAQs please check out the Pickit Online Help Center at pickit.com/help