Reference
This is a short dictionary of terms used in this guide.
Collection – All images live in a folder or album type environment that we call collections. Typically images in a collection share a common theme or concept.
Collection Group – This is an organization system where you can easily group together multiple collections that share a common theme or concept.
Company Images – A private and secure image bank where organizations can store and share internal images.
Documents – A feature where end users can access documents uploaded by Pickit admins.
Featured Collections – Collections can be promoted into a more visible location of the image bank. Featured collections appear near the top of the add-in with square-shaped thumbnails. If there is a Hero collection, the Featured collections will appear below the Hero in the add-in.
Guidelines – A feature that allows admins to distribute a short version of a brand guide for easy end-user access.
Hero Collections – Collections can be promoted into a more visible location of the image bank. Hero collections appear at the top of the add-in with a rectangular-shaped thumbnail.
Legally Cleared – A unique new model that guarantees every image on the Pickit platform is 100% legal and 100% cleared. It's our way of saying visuals are compliant, licensed, and free to use for anything. You just can't resell the images or claim them as your own.
Pickit Academy – A resource tab in the add-in dedicated to sharing tips, tricks, and advice to make you a better presenter.
Public Images – A database of over 1 million royalty-free images that are licensed to use for anything without restrictions. Each image has been handpicked by a team of image professionals at Pickit.
Logging In
When PowerPoint has launched, go to the Home tab. Here you’ll find a Pickit logo in the upper right corner. If you’ve been invited by someone from your team, you might see your company’s logo instead.
When you click on the Pickit logo, a side panel will open up where you can access the asset bank. You log in with the login details that were sent to your email, or with your Microsoft 365 company account.
If you do not see Pickit under your Home tab, you can download it by going to Insert, Add-Ins, Get Add-Ins, press the Add button for Pickit. Now you can log in following the steps above.
Company Images
When you first log in, you’ll see your company's image library.
At the top, you see the Hero Collections. Think of the hero space as a storefront where your company's current collections are in the spotlight and easy to get access to.
Below the Hero collections, you’ll see the Featured Collections section.
Your most frequently used collections will be placed there for quick access.
Right below the Featured collections, you can see your collection groups. By clicking on a collection group, a dropdown list will appear, listing all the collections inside the group. To access a collection from the list, just click on its name.
The rest of your collections will appear under the collection groups.
Public Images
If your Pickit admin has enabled Public Images, you’ll be able to access Pickit's legally compliant, royalty-free image library next to the Company Images tab.
Legally Cleared™ is a unique licensing model ensuring you can use all photos, icons, and clipart images provided by Pickit for any use case. Our only restriction is that you can't resell the images. Otherwise, use them for your presentations, docs, website, blog, email campaigns, social media, print media, and more.
By the way, upwards of 85% of images online are copyrighted. If you use an image without understanding the terms, you're putting yourself at risk. Using Pickit you'll never have to worry!
Finding Images
There are a few different ways to find images. You can either browse collections or use the search feature.
For Company Images, we allow admins to add meta-data to all images like keywords, description, and filename which are searchable by end-users. Admins are also able to organize content into collections, making it visually easy to navigate and find the right images when you need them.
For Public Images you can browse handpicked collections that have been created by a team of professional editors at Pickit or use the search feature and enter a keyword.
Image Details
If you click once on an image, a details box will open. There you can find more information about who uploaded the image, a description and keywords.
To see more from the same photographer, you can click on their name. Clicking on a keyword will perform a search for this keyword.
Please note that if you double-click on an image, it will insert into your slide or document.
Inserting Images
If you click on the arrow next to the Insert button, you can choose the size of the image before inserting it. The Default size is optimized for PowerPoint so that your presentation file won't become too large, but if you intend to show the presentation on a larger screen or print it, we recommend you choose the Large or Original size. Changing this setting once will apply to all future images until you change it again.
If there’s an image placeholder in your slide, the photo you insert will automatically be cropped to a size that fits. If you wish to crop your image yourself, just pick a layout with a content placeholder, or one without a placeholder.
Documents
Documents makes it easy to find templates, documents, and guides that your admins have made available in Pickit. This section is structured just like Images so you'll be able to browse through collections or use the search feature to find what you need.
Each document will display a thumbnail that you can click. This will allow you to view Details (Size, Description, Country, Author, Upload Date, Document Type, Version, and Tags) and Previews that have been populated by an Admin. From here you can select to Open or Download. We also allow you to Save documents to your own personal collections for quick access. Please reference the Saving section for more info.
Sharing
Administrators can allow end users to share content externally. If your administrator has provided you with this permission, here are the different options for sharing from the add-in.
Share to external users prompts you to enter an email address for a person you'd like to provide collection access to. They'll receive an email from Pickit with the request to create a password to privately access the secure collection.
Weblink provides a public access weblink, so anyone who sees this link will be able to view the content.
Social Media icons appear as an option when sharing from the add-in. Click an icon to share a collection to Facebook, LinkedIn or Twitter.
Saving
Users can save their favorite images, collections, and documents for easy access. Content can be later found under the Saved tab.
To save an image or document, click on the Save to collection label that appears when you hover over the image or document. You can choose to either add to your Favorites collection or create a new private collection by clicking on the + button.
To save a public or company collection for easy access, you press on the Save collection button next to its title. Saved collections are also found under the Saved tab.
Guidelines
If your Pickit admin has published Guidelines you'll be able to access it by clicking the More icon and then selecting Guidelines. This is a feature that allows admins and content managers to distribute a short, context-specific version of the organization's brand guide.
Changing Language
You can change the add-in language by going to More > Settings > Change language, and selecting your preferred language.
We currently support English, French, German, Italian, Japanese, Spanish, and Swedish for the full add-in experience.
Pickit Academy
You will find a resource section in the add-in dedicated to sharing tips, tricks, and advice to make you a better presenter. Navigate to More and select Academy.
You can also reserve your spot for an educational webinar from this view.
Design Ideas
Design Ideas is a Microsoft 365 feature available in PowerPoint and PowerPoint Online. If you are using Office 2019 or Office 2016 you will not have access to Design Ideas.
With Microsoft 365, when you insert an image to an empty presentation or a PowerPoint template, Design Ideas will pop up and give you suggestions for your slide. If you’re on a Windows device, another side panel with design suggestions will open next to the Pickit add-in. On a Mac device, another tab will appear inside the add-in side panel.
