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Pickit Enterprise User Guide 

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This guide looks at the experience for both Business and Enterprise Plan users. Please note: Enterprise, Business and Pro labels will distinguish which features are available for which plan.  If you'd like to learn more about our different plans and pricing please visit pickit.com/pricing

Hello Pickit user, we are excited to have you here!  Pickit’s award-winning platform puts a library of over a million images and access to your company images, documents, and templates at your fingertips right in Microsoft 365. All photos, icons and clipart images provided by Pickit in Public Images are 100% legally compliant and licensed to use for anything, making Pickit the safe choice for businesses and people at work. 

The Pickit add-in is very user-friendly and easy to navigate but we put this guide together to ensure a smooth user experience. On this page, you will find a reference to Pickit-specific terms and screenshots for navigating the end-user experience in PowerPoint. ​Whether your goal is to inspire, inform or persuade, Pickit will help you create stunning slides in seconds.

Pickit is also available for use in Word, Teams, OneNote online and on the web at app.pickit.com.

Learn more below

Logging In

When PowerPoint has launched, go to the Home tab. ​Here you’ll find a Pickit logo in the upper right corner. If you’ve been invited by someone from your team, you might see your company’s logo instead.

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When you click on the Pickit logo, a side panel will open up where you can access the asset bank. You log in with the login details that were sent to your email, or with your Microsoft 365 company account.

If you do not see Pickit under your Home tab, you can download it by going to Insert, Add-Ins, Get Add-Ins, press the Add button for Pickit. Now you can log in following the steps above. 

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Media

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The Media feature makes it easy to find image, video and audio files that your admins have made available in Pickit. You'll be able to browse through collections or use the search feature to find what you need. 

Each media file will display a thumbnail that you can click. This will allow you to view Details (SizeDescriptionFilename,  Uploaded, and Tags) AuthorUpload DateDocument TypeVersion, and Tags). From here you can select to Download or Insert. We also allow you to Favorite Media files for quick access. Please reference the Favorites section for more info. ​

Another option for inserting a file, is to simply double click on it. Pickit will insert our Default size. If you'd like to change the size, click on the thumbnail once, and select the dropdown arrow to change the size of the file before inserting it. The Default size is optimized for PowerPoint so that your presentation file won't become too large, but if you intend to show the presentation on a larger screen or print it, we recommend you choose the Large or Original size. Changing this setting once will apply to all future images until you change it again.

Tip: If there’s an image placeholder in your slide, the image you insert will automatically be cropped to a size that fits. If you wish to crop your image yourself, just pick a layout with a content placeholder or one without a placeholder.

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Pickit Stock

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If your Pickit admin has enabled Pickit Stock, you’ll be able to access Pickit's legally compliant, royalty-free image library. Legally Cleared is a unique licensing model ensuring you can use all photos, icons, and clipart images provided by Pickit for any use case. Our only restriction is that you can't resell the images. Otherwise, use them for your presentations, docs, website, blog, email campaigns, social media, print media, and more. By the way, upwards of 85% of images online are copyrighted. If you use an image without understanding the terms, you're putting yourself at risk. Using Pickit you'll never have to worry!

With Pickit Stock you can browse handpicked collections that have been created by a team of professional editors at Pickit or use the search feature and enter a keyword. 

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Each Pickit Stock file will display a thumbnail that you can click. This will allow you to view Details. Here you can find more information about who uploaded the image, a description and keywords. To see more from the same photographer, you can click on their name. Clicking on a keyword will perform a search for this keyword. From here you can select to Download or Insert. We also allow you to Favorite Media files for quick access. Please reference the Favorites section for more info. ​

Another option for inserting a file, is to simply double click on it. Pickit will insert our Default size. If you'd like to change the size, click on the thumbnail once, and select the dropdown arrow to change the size of the file before inserting it. The Default size is optimized for PowerPoint so that your presentation file won't become too large, but if you intend to show the presentation on a larger screen or print it, we recommend you choose the Large or Original size. Changing this setting once will apply to all future images until you change it again.

Tip: If there’s an image placeholder in your slide, the image you insert will automatically be cropped to a size that fits. If you wish to crop your image yourself, just pick a layout with a content placeholder or one without a placeholder.

Documents 

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The Documents feature makes it easy to find templates, presentations, documents, and guides that your admins have made available in Pickit. This section is structured just like Media and Pickit Stock, so you'll be able to browse through collections or use the search feature to find what you need. 

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Each document will display a thumbnail that you can click. This will allow you to view Details (Size, Description, Country, Author, Upload Date, Document Type, Version, and Tags), Previews and Slides that have been populated by an Admin. From here you can select to Open or Download the document or insert a Slide. We also allow you to Favorite documents for quick access. Please reference the Favorites section for more info. 

Guidelines 

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Guidelines is a feature that allows Pickit admins to distribute a short version of a brand guide inside Pickit for easy end-user access. If your admin has published Guidelines, there will be an icon you can select, that will launch a separate web window. 

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Sharing Externally

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Administrators can allow end-users to share content externally.  If your administrator has provided you with this permission, here are the different options for sharing from the add-in. 

Share to external users prompts you to enter an email address for a person you'd like to provide collection access to. They'll receive an email from Pickit with the request to create a password to privately access the secure collection. 

Weblink provides a public access weblink, so anyone who sees this link will be able to view the content. 

Social Media icons appear as an option when sharing from the add-in. Click an icon to share a collection to Facebook, LinkedIn or Twitter. 

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Favorites 

Users can save their favorite Media, Documents and Pickit Stock files for easy access. To save a file to favorites, click on the heart icon that appears when you hover over the thumbnail. Content can be later found by clicking the heart icon within the Media, Documents or Pickit Stock section.

Changing Language

You can change the add-in language by going to the top right corner icon, select Settings > Change language and choose your preferred language. 

We currently support Bulgarian, English, Finnish, French, German, Italian, Japanese, Spanish, Swedish and Russian for the full add-in experience.

Pickit Academy 

You'll find a resource section in the add-in dedicated to sharing tips, tricks, and advice to make you a better presenter. Navigate to the easel icon.

From here, you can also reserve your spot for an educational webinar. 

Design Ideas

Design Ideas is a Microsoft 365 feature available in PowerPoint and PowerPoint Online. If you are using Office 2019 or Office 2016 you will not have access to Design Ideas. 

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With Microsoft 365, when you insert an image to an empty presentation or a PowerPoint template, Design Ideas will pop up and give you suggestions for your slide. If you’re on a Windows device, another side panel with design suggestions will open next to the Pickit add-in. On a Mac device, another tab will appear inside the add-in side panel.

Reference

This is a short dictionary of terms used in this guide.

Add-in  Can also be referred to as an app or plug-in for Office. When using Pickit in PowerPoint, Word, and Teams you'll be using the add-in interface.

Admin  A Pickit admin can upload files, invite users, style the DAM and assign user permissions on the web. We do not limit the amount of admins per account. 

Collections – All files (image, video, audio, document) visible by end users must live in a folder or album type environment that we call collections. Typically images in a collection share a common theme or concept

Collection Group  This is an organization system where you can easily group together multiple collections that share a common theme or concept.

Copyright  A legal permission that gives the photographer or image creator rights to publish and sell images on their terms. As an admin, when you upload images to your image bank, you can specify copyright information.

Curation  The process of styling and organizing your asset bank for a strong visual impact.

Documents  A feature accessible by Pickit admins on the web that allows you to upload and organize documents in pptx, potx, docx, dotx, pdf, xlsx and key formats. End users will be able to access documents both on the web and with the Pickit add-in.

Guidelines  A feature that allows admins to distribute a short version of a brand guide for easy end-user access. 

Image License  A contractual agreement where the photographer or image creator agreed to terms of image usage. As an admin, when you upload images to your asset bank, you can specify image license information.

Legally Cleared  A unique new model that guarantees every image on the Pickit platform is 100% legal and 100% cleared. It's our way of saying visuals are compliant, licensed, and free to use for anything. You just can't resell the images or claim them as your own. 

Media – A private and secure Azure-based digital asset management system where admins can upload and share images, videos and audio files. 

Model Release  A contractual agreement where the person/people in an image have granted permission for the image to be used.

Pickit Academy  A resource tab in the add-in dedicated to sharing tips, tricks, and advice to make you a better presenter.

Pickit Stock – A database of over 1 million royalty-free images that are licensed to use for anything without restrictions. Each image has been handpicked by a team of image professionals at Pickit. Admins can allow users to see Public Images or disable access.

Property Release - A contractual agreement where the owner of property used in a photograph or video has granted permission to use or publish the photograph or video.

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